Local Government On-Line Pathfinder Partnership for Wiltshire and Swindon.
Notes of the Pathfinder Steering Group: Thursday 9th August, 2001, County Hall, Trowbridge
1. Present: Barry Webb, Wiltshire Health Authority
Anna Burgess, West Wiltshire DC
Niki Lewis, Wiltshire CC
Tim Darsley, West Wiltshire DC
Peter Barnett, North Wiltshire DC
Steve Jenkins, Wiltshire CC
Andrew Osborn, Wiltshire CC
Bob Marshall, North Wiltshire DC (Chair)
Nicola Tasker, Kennet DC
David Neudegg, Salisbury DC
Jacqui Abbott, Wiltshire CC
Allan Bosley, Junction 17
Mike Lay, Swindon BC
Alan Titcombe, Community First
Apologies: Peter Dunford (Wiltshire CC)
Angela Hays (GWCE)
John Feane (Wiltshire CC)
Phil Appleby (Wiltshire Fire Service)
Garry Ogden (Wiltshire Policy Authority)

2. Note of Steering group meeting 20/7
The notes were accepted. The web-site, currently hosted by West Wiltshire District council, was efficiently put in place by Anna Burgess. http://www.wasPathfinder.net/

3. Feedback from SW Regional Pathfinder meeting at Bridgwater 3/8
DN reported that there is a mandatory requirement for pathfinders to support 3 other authorities. There are two components to the work; mentoring and action learning sets. The mentored councils will be volunteers and at least one scheme should be in place by the end of September. Others to be planned for implementation at the end of December. The agreements will be council to council but will be conducted on a one to one basis for around a year. Learning sets which might be available from the Wiltshire and Swindon pathfinder partnership are community planning, strategic partnerships, multiagency / organisation working or e-government within the wider modernisation agenda. Might be good to have a unitary and two districts involved. Vantage Point to send guidance.

4. Linkages with other funding streams
ESF Global grants - Global grants available to smaller, non-governmental organisations. Pathfinder money could potentially be used as match funding if the projects fit. However, the time-scale is tight with a bid proposed for early September. Those interested should contact Angel Hays on 01225 712 317 or attend the briefing on Tuesday 14th August at 10am, committee room 7, County Hall. It was advised that projects should concentrate on the pathfinder programme but if the project offered scope to resource bidding for extra funding then they could do so but not to the detriment of the project. Leader Plus - KG reported that the leader plus bid was focusing on Salisbury plain and that there may be potential overlap with pathfinder projects. It was important that leader plus did not duplicate any pathfinder work but was complementary. There are 5 themes within leader plus and it is for the voluntary sector or non-statutory organisations only.

5. Partnership Structure and Terms of Reference of groups
The meeting agreed the updated pathfinder partnership structure and terms of reference and discussed the following: Keith Robinson had suggested that WAASP became more directly involved in the partnership, but it was generally agreed that although this was welcomed and that their role was critical, it was as individuals within organisations championing the pathfinder partnership that their support would have the most benefit. A number of WAASP members had become more involved and particularly Richard Sheard who was to chair the steering group as the programme director. The need for and the role of the steering group was agreed. The steering group should consist of a representative from each district council, the county council, Swindon BC, IT group, health, police and fire service, voluntary sector, private sector. The co-ordinators and programme manager would attend but did not have a vote. Each representative would bring a perspective from their organisation and it would be expected that they would communicate with their own organisation / networks regarding pathfinder issues. They could not, however, be expected to represent their sectors totally, especially in such diverse groups such as the voluntary sector.
It was suggested that each of the representatives brought a perspective from their organisation but could not claim to fully represent them, especially from such diverse groups as the voluntary sector.
It was agreed that a letter should go out to each partner to formally ask them to nominate their representative.
Action: Richard Sheard - Need a volunteer to draft letter!
It was thought that support was needed for the projects themselves. This process would begin when the projects received the final official go-ahead. Stakeholders and communities would become more involved in the individual projects at this stage. Co-ordinators also needed support and the meeting was reminded that a document exists detailing other people within each programme who should be approached for support. The role of the co-ordinator needs to be clear as it involved considerable work.

6. Recommendations of Programme Co-ordinators 2/8
The co-ordinators group had made recommendations regarding the projects including which ones should go ahead, which needed some modification and which ones should not proceed. However, this group was not a decision-making group and therefore the recommendations were brought to the full steering group to make the final decisions. It was considered important that those projects which could proceed should do so as quickly as possible.

Programme 5.1 Improved Access to Information, Services, Governance - Allan Bosley
The recommendations were accepted including the proposed costs with the following notes / changes:
1.1 Access Channels: Still needed a PID but was considered the cornerstone of the whole pathfinder programme.
Action: PID to be drawn up - John Feane - Richard Sheard to give final authorisation
1.5 Mapping and Partnerships: Considered important, but the project should be aware of and take account of developments in this area and reflect the agreement of the partners concerned.
1.6 Swindon Adshel kiosks: Approved but change the wording of the project to suggest "urban area" rather than "Swindon". Transferred under programme, 2 "Social Exclusion". Action: Mike Lay

Programme 5.2 - Combating Social Exclusion / the Digital Divide - Jacqui Abbott
The recommendations were accepted including the proposed costs with the following notes / changes:
2.1 "Select 25 target areas for engagement..." The cost was to remain at the original level of £5,000 to include staffing costs to carry out the work.
2.5 "Better access to information for ethnic minority people." The cost was to remain at the original level of £29,000 as the project would not be able to be carried out for less. Clarification was required regarding the implementation phase and the link to the market research project. The project manager was Sharon Collins.
Action: Sharon Collins to provide clarification regarding implementation phase and to make links with Dave Neudegg and the market research element. Richard Sheard to make final decision when clarification received.
JA reported that it had been recommended that projects number 2 and 8 should be transferred to a new programme "ICT Training and Capacity Building along with Programme 5.4 projects A and B. Rosie Tomlinson's "Parenting Support" would transfer into programme 5.2. Action: JA to draw up new schedule
BW reported that Tim Ward from the Learning Curve had agreed in principle to act as co-ordinator for the training set of projects but would need to cover his costs in doing so. Action: Agenda item at next Programme Co-ordinators meeting to look at this issue. The steering group accepted the programme amendments.
2.7 "Benefits Take Up Campaign" - a new PID should be written to include all Wiltshire CABx and link particularly with Sarah Cardy's on-line advice service project. £59k still available. This new PID should be considered at the next steering group meeting on October 5th. Action: Liz Taylor, Sara Cardy, CABx

Programme 5.3 Transforming Business Processes - Andrew Osborne.
The recommendations were accepted including the proposed costs with the following notes / changes:
3.3 It was agreed all parties would benefit from an integrated GIS project. £115k would be made available for a revised PID incorporating a wider spectrum of partner organisations.
Action: New PID to be considered at 5th October steering group meeting

Programme 5.4 Integrating the E-agendas Locally - Barry Webb
The recommendations were accepted including the recommended costs with the following notes / changes:
4.A and 2.8 are the same project. 4.A therefore to be removed. 4.B should be Chris Wildridge. The project should be linked closely to the libraries' project to provide 226 terminals for public access to the internet.
Projects 4.B and 2.8, 2.2 would be under 1 programme headed by Tim Ward as discussed above. The project should ensure that they relate to and complement each other to ensure maximum gain from the money allocated.

Programme 5.5 Joint Market Research - Dave Neudegg
Links to other research requirements should be made and a revised PID drawn up.
5.2 and 3 should be deferred pending the outcome of the market research. Action: Dave Neudegg
6. Sixth programme - Dissemination
This should be co-ordinated by the new Programme Manger on appointment
7. Letter of authorisation
It was felt that one letter may not fit all projects. The financial responsibility aspect of the letter remained potentially frightening in its current format. However, it was recognised that projects must deliver the milestones within budget. Although technically correct, the letter needed rewording. Project managers should be reminded that they could get financial assistance within their own organisation and at a proposed meeting for all project managers. It was agreed that JA would re-write the letter including the financial responsibilities but phrasing it slightly differently. This would be forwarded to co-ordinators for agreement. Action: JA, co-ordinators
Each co-ordinator would be responsible for ensuring that each letter included the rationale upon which decisions made on projects were based. Co-ordinators could also phone the project managers. Richard Sheard would sign each letter. They should go out as soon as possible. Action: co-ordinators, Richard Sheard
8. Communications Plan
Alan Bosley reported on this plan stating the main focus was to involve and inform as wide an audience as possible. The press and media should be used in an organised way to maximise this objective. A high level plan was being drawn up which should be available shortly. The communications group are Alan Bosley, Andrew Osborne, Anna Burgess and Sean Penlington, Securicor. 
AOB Amendments would be made to the West Wiltshire pathfinder website to reflect changes. The main pathfinder website would soon be updated to include programme details.
The interviews for the Programme Manger are on Monday 13th August with the intention that they should start working as soon as possible. NL reported that the office would not be up and running until end of August so it may be preferable to wait until then. The group agreed that an induction programme should be worked out for the new person. Action: Alan Bosley, Steve Jenkins
The meeting ended by giving a vote of thanks to Charles Jack and John Feane in their absence for all of their hard work in successfully bidding for the pathfinder money (JF) and then getting it to its current stage of development (CJ, JF.) It was appreciated just how difficult a task this had been.
Date of next meeting: Friday October 5th, WCC, Willow Room at 10.15am. 
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Minutes of the Pathfinder Steering Group: Friday 5th October, County Hall, Trowbridge
Present: Bryan McGinity - Pathfinder Programme Manager (Chair)
Tim Darsley - West Wilts District Council
Bob Marshall - North Wilts District Council
Dave Neudegg - Salisbury District Council
Nicola Tasker - Kennet District Council
Pippa Read - Community First
Allan Bosley - Junction 17
Niki Lewis - Wiltshire County Council
Peter Dunford - Wiltshire County Council
Steve Jenkins - Wiltshire County Council/IT
Apologies: Richard Sheard - Salisbury District Council
Mike Lay - Swindon Borough Council
Andy Young - Wiltshire Fire Brigade
Gary Ogden - Wiltshire Constabulary
1. Research
§ Presentation by KPMG and MORI - copies of details circulated at meeting.  
§ Follow up meetings with all partners in week commencing 12th November and with Steering Group on 18th December.  
§ Contacts to be with Phil Rawlinson, Andrew Osborn and Dave Neudegg.  
§ Milestones to be covered in Co-ordinators Group.
2. Steering Group: Role of Steering Group - BJMcG proposed:
a) Establishing policy.
b) Ensuring continued focus on the criteria.
c) Ensuring the support of the partners.
d) Enabling excellent communication.
e) Being the leaders for the longer term strategy.
3. DTLR Meeting: BJMcG summarised his meeting with Guy Ware, which covered:
a) The agreement would be issued to the DTLR next week.
b) Implementation status by project and the commitment to achieving within the time frame.
c) Vantage Point communication.
d) Ensuring we continually both mentor and establish learning points as we go along.
e) Reviewing effectiveness of CAB project and its ability to process applications.
f) Requirement to send electronically the status reports each month.
g) To meet next in late November with results to date and thoughts for 2002/ 2003
h) Networking with other Pathfinders, Anna Burgess to organise with Vantage Point.
4. Schedule of Projects
(i) 1 Concern re timing particularly re the relationship with the research project, could the project be finished earlier.
(i) 2 There will be a review on 11th October on the detailed implementation, following which there will be an update to all Steering Group members.  
(ii) 4 An appropriate project manager is sought.
(ii) 7 Change words to "Improving, with the help of IT, the benefits take up in disadvantaged areas" - Verify ability to fund ongoing salaries.  
(ii) 8 Change words to " Improving web access in Urban Areas through Adshel kiosks in town centres."
(iii) 2 The Steering Group require sight of the finalised PID. (A draft PID was issued on 9th October with a commitment to issuing the final document ASAP). The Steering Group would meet specially to review the final PID
(iv) 1 The PID was required by the Steering Group. This was issued on 9th October.
(v) 1 The figure per district was to remain at 750. The summary report stated a value of £110,000; this was to be amended to £100,000 as per the programme.
5. Funding Timetable
The estimates for 2001/2002 and the follow through in 2002/2003 would need further amendment as we progress into the programmes.
6. Project Slips
§ 14 out of 19 returned to date only 50% of summaries and a third of status reports issued.
§ All partners to chase up this poor response from their own organisation, as appropriate.
7. Project Managers Meetings
§ Thursday morning of the 8th November at Lackham College.
§ Tuesday morning of the 11th December, County Hall, Trowbridge.
8. Quick Wins
Details to be issued by communications group on the web site in week commencing 15th October.
9. Communications Group
§ Communications Group actions - plan has been drafted, a media launch will be held at the Corn Exchange in Devizes on Monday 29th October in the early evening.  
§ Website to be established by 12th October, mentoring and learning points to be pulled together and held on the website.  
§ All council/partner communication/PR officers to be informed about website and launch.
10. 2002/2003:Two aspects need to be considered by the Steering Group:
a) If the monies are pulled for the year 2002/2003 for programmes in hand, what actions will we take and
b) Should we develop a full programme for 2002/2003, as this is needed to fully achieve the EIG requirement in 2005. This to be reviewed so that we formalise our views prior to the meeting with DTLR in late November.
11. AOB: 
§ Learning points to date - JF and CJ to pull together their ideas and views by 19th October. These are then to be circulated to all Steering Group Members, Coordinators and Project Managers for additional comments so that we have a complete information pack by early November.  
§ Interlinkage of projects - draft produced by BJMcG, the Communications Group to review and issue "improved version" by 19th October.
12. Next Meeting: The next final meeting will be 18th December in order to review the Research Project and the status of projects as at end of November 2001. Please note however we may need to call two short special meetings:
a) To review the GIS PID in mid/late October and,
b) To review in early/mid November our proposals for 2002/2003.
Copies for information to: The Communications Group:
(Sian Penlington, Anna Burgess, Kim Challis, Allan Bosley, Andrew Osborn, Bryan McGinity)
Keith Robinson, Jeffrey Ligo, Paul Doherty, Mark Boden, Neil Wright, Jeremy Hallett, Elizabeth Neville) 
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Minutes of the Pathfinder Steering Group: 16th November 2001 at County Hall.
Present: Bryan McGinity, Richard Sheard, Bob Marshall, Ron Crook, Tim Darsley, Pippa Read, Peter Dunford, Niki Lewis (part), Mike Marshall (part).
Apologies: Gary Ogden (Police), Andy Young (Fire), Ann Nash (Health).
BMcG ran through some examples of good practice in e-government elsewhere (details on websites): Liverpool, Brent, Hertfordshire, Thameside, Southampton, Suffolk, South Rotherham, West Sussex, Sheffield, East Riding.
The official Wiltshire and Swindon Pathfinder website is now up and running at www.waspathfinder.net
Helen Bailey, Pathfinder Administrator, starts work on 19/11/2001 and will be assisting with general project management and with the completion of the Status Report forms.
Projects Update:
J. Feane: Chief Executive approval for PID awaited. A Bosley: Proposals for community websites by 19/11/2001, to be considered at an open meeting on 26/11/01. Reviewing suppliers of content management system on 19/12. Need to include Swindon in this. N Lewis: Will be completed on time, despite initial delay. D Maynard: No start. Need to review with programme manager. S Collins: On target. J Geary: Send out PID with minutes. P Read: Working in 4 communities: Longfield (Trowbridge), Westbury, South Newton/ Wishford, also one in Kennet.
The Steering Group were generally happy with progress “considering where we were only a couple of months ago”. Allan Bosley warned
against complacency and the need to “keep our eyes on the ball”.
Proposals for 2002/3: Proposal should be re-grouped under 3 themes:
(i) Transactional services (Front Office)
(ii) Community engagement
(iii) Back Office processes
It was agreed that we need to know the KPMG/Mori findings before finalising the programme. It is an ambitious programme and “ahead of the game”. Need to link Pathfinder project more closely with IEG statements. Economies of scale possible through joint projects and purchasing as a countywide partnership. Agreed technology specification needed. BMcG to reply to project contributors by 4/12/2001 and to prepare strategic overview paper for 2002/3 proposals.
Spend: £66K spent to date from £1.2 million budget. The Steering Group were not too concerned with this position. Most expenditure would come through in the coming few months. Need to check the DTLR regulations for expenditure at the financial year end on 31 March.
Next Meeting: Tuesday 18 December at County Hall, Committee Rm. 7 at 9.30 am. 
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Minutes of the Pathfinder Steering Group: 18th December 2001 at 10.45am - Committee Room 7.
Present: Bryan McGinity, A Bosley, N Lewis, P Read, R Sheard, P Dunford, T Darsley, F Marshall, S Pangbourne, P Rawlinson, M Marshall.
Introduction and apologies: Sue Pangbourne attended in place of Bob Marshall. D Neudegg sent his apologies.
Presentation of Projects Status by B McGinity:
* J Feane: Bryan reported that John’s project was well on stream, with the WASPP meeting now scheduled for 30th January.
* A Bosley: Allan reported that nearly all District Access Projects had been allocated. Completion of the Information Management questionnaire needs to be linked with the market research, which has been prepared and will hopefully be in place before the end of 2001. The Content Management Group has selected Obtree as the preferred supplier, and aim to start implementation January 2002.
* N Lewis: Niki reported that it had been a slow start for the project, but things were on stream. The datasets would now be able to support funding applications.
* D Maynard: Bryan reported that David, Kim and himself had met and Securicor had given a quotation for the work, which was acceptable, and will include Wiltshire and Swindon. A meeting of all parties is scheduled for 7th January 2002.
* S Collins: Bryan reported that the project was due to be completed by the 21st December.
* R Tomlinson: Bryan reported that the web template was being created and information on content was being gathered and would hopefully be ready by January 2002.
* A Skyring: Bryan reported that the project was on schedule, and that Amber had found it, like others a major learning experience, through the project. All of the milestones are now in place. Amber has one area of concern and this was the ability to replicate to other areas/districts.
* G White: Bryan reported that 2 people had started, one of which was Angie Carmichael, a disabled lady herself, who has produced documentation for the BBC. There are currently discussions regarding the continuations for funding for the 2 people, which looks as though it will run into the next financial year.
* S Collins: Niki reported that 2 focus groups had been run.
* R Evans: Bryan reported that 29 letters had been dispatched to all secondary schools in the county, asking them to nominate 4 participating schools. Replies are awaited.
* L Taylor: Bryan reported that leaflets had been delivered and to date a 6% response rate for advice required, had been recorded. All systems are up and running.
* M Lay: Bryan and Allan reported that the project was at the final stage of creating the 15 kiosks, which will be placed around Swindon. The kiosks give access to bus routes, leisure facilities and safety areas, with the ability to print out this information. The kiosk also has the facility for free e-mail to be sent.
* N Blankley/S Geary: Bryan has expressed concern for this particular project, which has been slow to get started. No status report was received for December, and so Bryan will attend a group meeting on the 7th January to assess the status of this project, which has a high financial investment allocated to it.
* J Geary: Bryan reported that the objectives and outcomes had been set up and agreed. Finalisation of the functionality will be established at the GIS meeting on the 7th January. Concern was expressed at the complexity of the project, with pressure on resources and little time to analyse and reflect, on how improvements can be made to make this more effective.
* N Hemmins: Bryan reported that Paul Cummins had taken over Netta Hemmins as the Project Manager due to increased pressure at the school. The insurance company had sent a list of increased requirements, as the school was to be open after hours and the equipment was of a high value. This added £7000 to the cost, £4000 will be covered from the school’s budget, but the shortfall of £3000 Bryan has advised they seek from the Learning and Skills Council. The concern was raised that Guy Ware needs to be made aware of the financial issues related to the opening of schools doors after hours.
* C Wildridge: Bryan reported that Chris had made agreements with Colleges on participation of the project. Research was to be conducted and appropriate materials and purchase was to be identified.
* G Bright: Bryan reported that he had a meeting at the Calne Learning Centre on 17th December and was impressed with the Drop in Centre, which is above the library. The unofficial opening is the 7th January 2002, whilst the official opening is to be the 31st January 2002.
* P Read: Pippa reported that they are now working with 3 communities within deprived communities of Wiltshire, but time is needed to develop the capacities of these communities.
* P Rawlinson: Phil reported that the project is well on stream and an initial report will be issued early February 2002 for review, with the final report scheduled for February 28th 2002.
Review with Guy Ware: R Sheard reported key points from his meeting with Guy Ware.
1. Use Pathfinder key learning points as a catalyst.
2. Guy thought of the Pathfinder Project as an Upside Down Portal, because of the information evolving from the Community, and not as in other projects, information going out to the Community, from a source.
3. The need to engage key disadvantaged groups.
4. Learning issues from partnership working.
5. Supporting the management of change from using E-Technology.
6. The importance of delivery of the agreed programme.
7. There would not be a “Rollover” monies for 2002/3 and therefore impacts on projects needed to be assessed. 
The Steering Group Meeting in January will be used to gain answers to these points.
Review of the Financial Status of Pathfinder: P Dunford reported for 2001/2, only £134,373 had been spent of the £1,250,000 Budget. Some projects had not spent any of their funds. It was stressed that pressure was needed to ensure that invoices were up to date by 15th January 2002 so a review could be made of the financial status and re-allocations to be made if necessary. The importance of having the work completed and not just committed could not be stressed enough. If the work were only committed and had not been completed, by March 31st 2002, then this would not comply with the Auditors requirements. Goods and services must be carried out, not just ”An order” as projects would not receive the funds.
The Pathfinder Vision: R Sheard stated that the WASPP Meeting on the 30th January 2002 was vital and that two people from each Local Authority were to attend.
AOB: B McGinity then left the meeting. Director R Sheard proposed to those in attendance that, as no further funding was available for 2002/3 B McGinity remain as Project Manager for a period of 6 months, as this was vital to maintain continuity and commitment for the Project. This was fully agreed by all.
Next Meeting: Wednesday, 23rd January at 9.30am, County Hall, was agreed for the next Steering Group Meeting.
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Pathfinder Steering Group Meeting: Committee Room 3, County Hall, Trowbridge - 23rd January 2002 @ 9.30am
Attendance: R Sheard, B McGinity, H Bailey, P Read, N.Lewis, B Marshall, Peter Dunford, C Jack, D Neudegg, J Feane, J Shaddock, M Marshall, F Marshall and L Snelgrove.
Apologies: T Darsley, G Ogden, S Penlington and A Bosley.
Richard Sheard opened the meeting by stating the importance of the Funding Proposal for 2002/2004.
Project Status Report: Bryan McGinity gave a review of the Pathfinder Web Site, updating those in attendance, with the amendments that have been made. It is now possible for all members to access the information on the front page of the site i.e. Display Help Required, Display Learning Points, Project Summaries and Project Status etc.
Bryan then gave a brief overview of the current status of Projects. Almost all projects are well on stream and 2 have been completed.
* Calne Learning Centre 2Z017 is now open, with official opening on the 31st January 2002.
* Lowbourne Infants School 2Z015 plan their opening on the 1st February 2002.
* Community Web Site and Content 2Z002. Bryan had a meeting on Monday 21st January with Nicola Tasker regarding the Content Management System. The results of the meeting will be issued to Project Managers and Co-ordinators this week.
The project managers on Community Web Sites are now looking to employ 1-2 persons from external organisations to ensure the target date is met.
* The two projects Sharon Collins manages 2ZZ005 and 2Z009 are due to be completed by the end of January 2002.
* There is a concern with project 2Z014, and Bryan will attend the Project Group meeting on Monday 28th, to establish the status. Bryan will send a report of the meeting out to all Steering Group Members.
Financial Status: Peter Dunford reported that invoices are coming through slowly, but assured us that most projects are in train and that £300,000 has been committed and will be spent. Peter also confirmed that the Budgetary Control includes staff time under each of
their project, up until October, as November, December and January are still to be billed.
B McGinity and Peter Dunford gave a financial overview of each project. (Attached is the Budgetary Control as of 21st January 2002. budgetto210102.xls)
* 2Z001 John Feane informed the members, that his project would have an over spend of £5,000, due to the involvement of WASSP.
* 2Z004 David Maynards project will have an underspend of £20,000.
* 2Z008 Bryan reported that the quote from Securicor for the Web Site, specifically designed with disabilities in mind (Deaf, blind, etc) was extremely high and that an alternative simplified design was being investigated. Bryan confirmed that the funds would be spent.
* 2Z012 the contract has been placed with Adshel and the funds would be spent.
* 2Z014 the project has committed to 2 organisations, Terraquest and ESRI. Funds will be spent.
* Dissemination XM050 Bryan has reviewed some of his charges, taking them out of Administration and placing them as appropriate in Dissemination.
Funding Proposal and Key Learning: We have a very strong Partnership, which would be equally dedicated to the cause if funds were not available. With funding available, the Partnership can ensure the projects are carried out and completed more efficiently.
John Feane and Bryan McGinity, have produced a final version of the Bid for 2002/2004 (Which has to be submitted to the DTLR this week)
Outcomes from the discussions on the Bid to agree the wording and structure were as follows:
* The Bid was to be more explicit about recognising the findings
* An additional appendix will be added of key learning points
* Monies should be considered to assist the partnership
* The final version of the Bid would be sent to all the Steering Group, and Coordinators, whose feedback was requested. But due to the tight timeframe, all decisions for the final Bid would have to be made by Richard Sheard and Bryan McGinity.
* The final outcome of the Bid is expected be known, by the end of February 2002.
Other Points
* Bryan reported that the DTLR would review the opportunity for funding of Pathfinder, to complete the projects into the first half of 2002/2003. This does not change the cut off date; it remains the 31st March 2002.
* Richard expressed the need to convey to the DTLR, that we are on target, but this does not mean we can relax.
* The issue of when the latest date for bills to be submitted was raised. Mike Marshall confirmed, that Project Managers do not need to have paid for the work done by 31st March, but as long as the work has been done “You have received the service” and will be invoiced.
* The issue of the chargeable rate was also raised. Bryan and Mike have approached the auditors and they advised to charge on a “Full cost basis”. Mike is to send a plan to Peter Dunford and Bryan to confirm.
Please submit your time sheets for Administration costs:
* We need to clearly be aware by early February of the Final Estimated Financial Status and ask that all Project Managers within the next few weeks, summarise accurately the total expenditure to date and forecast.
ALL BILLS MUST BE IN BY 10th FEBRUARY 2002
A.O.B: Syntegra are recognising the best in modernising Government, with an Innovation award. Bryan will speak with the Project Managers and Co-ordinators and bring the results to the next meeting. Visit www.kablenet.com for more details.
Next Meeting: The next Steering Group meeting will be 2pm 22nd February 2002, Committee Room 3, County Hall, Trowbridge.
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Pathfinder Steering Group Meeting: Committee Room 3, County Hall, Trowbridge - 22nd February 2002 @ 2.00pm.
Attendance: R Sheard, B McGinity, H Bailey, B Marshall, D Neudegg, T Darsley, M Marshall, L Snelgrove, N Lewis, F Marshall and P Dunford.
Apologies: A Young, A Nash, P Read, S Penlington, A Bosley, G Ogden and N Tasker.
Project Status Report: Bryan McGinity gave a review on the status of all the projects, (Financials included)
* 2Z001 – The WASPP meeting took place at Braeside on the 30th January 2002. A 2-page follow up document has been produced for the Strategic Board. The budget of £10K has been spent and there is forecast to overspend of £5K.
* 2Z002 – The Community Sites are all progressing very well.
* 2Z003 – The project is progressing well. Currently Sharon is looking at ways to improve the design and layout of the web site. The allotted budget of £50k will be spent.
* 2Z004 – Securicor are now contracted and are in the process of designing the web site. Discussions taking place with Swindon, in order to “Bolt on” Partnership arrangements there. If they are not able to populate the site by 31st March, Wiltshire will make a template for Swindon.
* 2Z005 – This project has been completed, published and will be disseminated at the Dissemination Event.
* 2Z006 –This project has been completed. Final bills awaited.
* 2Z007 – The programme is well in hand for South Wiltshire, but dissemination to other parts of the county needs further effort.
* 2Z008 – A basic web site has been outlined and will be in ”Easy English” for those with learning difficulties, with access to 50 organisations, providing links and information to relevant national organisations, focusing on employment, self development and training issues. The project will run until the end of June 2002, £21.5k committed pre-March and £23.5k post March 2002.
* 2Z009 – The project is well on stream. The draft report is due to be completed by 31st March 2002.
* 2Z010 – 4 schools have been chose by WASH- Corsham, Upper Avon, Castledown-Luggershall and St.Johns-Marlborough.
* 2Z011 – Contact is continuing with benefits being applied for and the final leaflets have been delivered. Due to the high profile of the project in Calne, Calne Town Council have given NW CAB a grant of £3000 to continue to fund the projects one day a week when Pathfinder ends. The £59k has been spent, and £14k is needed for next year to cover costs.
* 2Z012 – 15 sites have been shortlisted for an Adshel Kiosk. There is cause for concern as the database is restricted, but a meeting was held on the 22nd February to assess the situation.
* 2Z013 –The allotted budget of £123k will be spent by the 31st March 2002. However, there is a chance that up to £180k may be committed, giving a significant over-spend. Cut backs to this project would help eradicate the overall programme overspend.
* 2Z014 – The project will spend only £77k in 2002, as funding for next year was not confirmed to be available. A follow on project will be possible if further monies are made available.
* 2Z015 – The room has now been decorated and the heating has been installed. The Basic Skills Agency have offered additional funding, ensuring 14 computers will be available for Community use. The computers are to arrive within the next 14 days, with the room to be completed by the 31st March 2002.
* 2Z016 – Agreement has been made with the colleges on their participation in the project. Despite the project starting late, the project will be completed by 31st March 2002.
* 2Z017 - The project has been completed. A video is to be made of the progress and success of the learning Centre, which will be shown at the Dissemination Event.
* 2Z018 – Originally the project was to complete at the end of June, but it now looks to be complete by the end of March 2002.
* 2Z019 – The project has been completed. The main priority here is to disseminate the extensive findings to all organisations.
Dissemination – The dissemination event will take place in June. A small working group meeting has been arranged for the 8th March @ 9.30am, in Committee Room 5, County Hall. Those attending are B McGinity, Catherine Hasted, Allan Bosley, Kim Challis and Dave Neudegg. Officers from WCC Conference and Development Centre may be able to assist with the organisation.
Administration – WCC costs are being recalculated at the moment as it seems there may be some mis codings to the budget.
Overall Financial Summary and Review – The DTLR have approved £1.25 million for the Pathfinder Programme this year, but as we have no commitment for the Pathfinder Programme 2002/3. We have an anticipated overspend at this moment.
Final Project Report – A final Project Report will be issued to all Project Managers and Co-ordinators by 10th March, by B J McGinity and H Bailey.
Feedback from Wilts Partnership Board and how to move forward - The Workshop at Braeside was held on the 30th January 2002. 4 actions have been set from this.
1. The need to get organisations to transform and communicate where they want to be.
2. The goal is to produce a joint IEG Statement.
3. Raise awareness between the organisations.
4. Develop a Business Case Process.
Dave Neudegg has agreed to Head a “Working Party” to take this work forward.
March 7th Pathfinder Summit – On March 7th at the Barbican in London, the Pathfinder Summit takes place.
Bryan McGinity, Dave Neudegg, John Feane, Allan Bosley, Jane Scott and Les Snelgrove will be attending.
Wiltshire & Swindon P@thfinder will be exhibiting and will display a video of the Calne Learning Centre and a list of the key projects.
11th March Co-ordinators – A Co-ordinators meeting is to be held on the 11th March in Committee Room 2, County Hall, where the sustainability. Learning Points and Help required will be discussed.
Syntegra Innovation Awards, 1st March 2002 – This is sponsored by Kable and Computing Magazine.
Bryan has submitted proposals for the category of being the most joined up programme of work and working as a partnership.
Allan Bosley has submitted for North Wiltshire Community Web site Project.
Niki Lewis is submitting for the Ethnic Minorities Project (Sharon Collins)
2002/2003 Proposal – We have received letters of support from Dr Andrew Murrison MP, Rt Hon Michael Ancram MP, Robert Key MP, Mr R Footlitt (NHS) WASH, Peter Chalke, Michael Wills MP, Julia Drown MP and James Gray MP.
Date of the next Pathfinder Steering Group Meeting – Friday 22nd March 9.30am, West Wilts District Council, Bradley Road, Trowbridge, Octagon Suite.
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Pathfinder Steering Group Meeting: The Octagon Suite, West Wiltshire District Council Offices, Trowbridge - 22nd March 2002 @ 9.30am
Attendance: R Sheard, B McGinity, A Bosley, B Marshall, D Neudegg, N Lewis, H Bailey, M Marshall, N Tasker, L Snelgrove, J Feane, T Darsley and F Marshall.
Apologies: P Read, S Penlington, G Ogden, A Young, D Curtis P Dunford, A Nash and M Lay.
Project Review: Bryan McGinity gave an overview on the Project Status and Financials Report.
2Z001 – Vision -The project is now with the vision group for a meeting on 2nd April and has a planned spend of 12k
2Z002 – Community Access - The 4 Districts are rapidly implementing their community web sites with the launch of Potterne and Marlborough this week. The Content management will be reported later in the meeting.
2Z003 – Profiles - The community profiles will be available by 20th March which will be used to populate the web site by 31st March.
2Z004 – Partnership Mapping - The web site has now been resolved. An external consultant is handling the populating of the web site. It is the aim to be up and running in May. The budget of £35k will be spent.
2Z005 – Disadvantaged Profiles - The project is completed. Confidentiality issues are being finalised. All monies have been spent.
2Z006 – Parenting - The web site has been finalised and will be up and running in April.
2Z007 –Action against Poverty- Well on stream in South Wilts and Kennet, needs follow up for West and North Wilts. All monies will be spent.
2Z008 – Disabled access - A meeting is to be held on the 25th March at the Corn Exchange in Devizes, to communicate the web site and it’s development.
2Z009 – Ethnic access - The project work has been completed and the report will be published in April.
2Z010 – Research with Young people - Palm Top Units will be issued the first week after Easter and results will be sought by half term. The monies will be fully spent.
2Z011 – Benefits Take-up The project is up and running, with final stats being compiled.
2Z012 – Urban Kiosks –The decision on the location of the 15 sites is awaited. The monies have been committed.
2Z013 – Integrating Health and Social records - Communication on progress is a problem together with the concern that we need to ensure that the 2001/2002 budget is the financial limit.
2Z014 – Integrating GIS - The ESRI contract is over £50k and so has to go to tender.
2Z015 – Lowbourne Community Learning. The project is being finalised with a launch on 22nd March.
2Z016 – Library training – contract letters issued, database established, plan to complete in May.
2Z017 – Calne learning centre - It is completed and up and running. A video is being produced and will be shown at the Dissemination Event on the 24th April.
2Z018 – Capacity building - Well on stream
2Z019 – Research data issued, await KPMG audit report.
Content Management System: Nicola Tasker gave an overview of the Content Management Report outlining what Content Management is and where we are going. The site was in testing mode until Friday 22nd and should be ready to launch on Thursday 28th March 2002. The addresses are www.wiltshireandswindon.net and http://www.marlborough-info.net/.
North Wiltshire is using the Content Management System, so we have a main portal and 2 community areas. Six sites Administrators have been trained and number of Content Authors are to be trained. The issue of the need for a consistent format within the Content Management System was raised. It was suggested that a programme was put forward for funding of the Content Management System. As it was seen to be a critical building block, it will hopefully get all councils to agree to the funding requirements..
Nicola's report was to be formally issued to each Council so that an agreed programme could be actioned through Nicola.
Vision and Strategy: It was agreed that the Strategy Group with a representative from each Council would be asked to produce a strategy and at the meeting on the 2nd April it would encourage all authorities to commit appropriate resource. The Chair asked John Feane to issue the results of the John Shaddock study / report.
Research and Audit: Dave Neudegg informed us that Mori had published their findings, which have been circulated to the Chief Executives and a Draft Audit report form KPMG had been finalised/produced.
Project results and summary report: The DTLR have not yet decided on the final Pathfinder project review format, but a Wiltshire and Swindon Pathfinder Summary form has been issued to all Project Managers, which is to be completed by the 12th April.
Dissemination: An Internal Dissemination Event (for project team managers and members) is to be held at Cumberwell Golf Park on the 24th April. Part of the agenda is to go through sharing achievements and the Learning Points gained.
A second Dissemination Event (for partners, members, staff etc) will take place on the 21st May, where the results from the 24th April and an overview of the programme will be communicated to all partners.
A third Dissemination Event will take place on the 18th June for external organisations, which will include a number of workshops.
The Dissemination Working Group (B McGinity, C Hasted, K Challis, A Bosley and D Neudegg ) will build a program for these 3 events.
A.O.B: * Dave Neudegg announced that Salisbury had got an Invest to Save of £350,000. * Les Snelgrove has a target of £250,000 to install Public Access Terminals in libraries for disadvantaged people. * Richard Sheard stated that although the expenditure date had been extended, he wants to encourage expenditure to occur by the 31st March 2002. * Guy Ware will be in Kennet on the 29th April at 11.00am to explain the National Strategy. Heads of IT and e-government champions will be there.
Date of next meeting: The next Steering Group Meeting will be held on the 13th May 9.30am, at West Wiltshire District Council.
BjMcG / HB / 26/03/2002
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Wiltshire and Swindon Pathfinder Steering Group meeting: 9:30am on 14th June at West Wiltshire DC offices.
Attendees: R.Sheard (Chair), T.Darsley, N.Lewis, N.Tasker, D.Neudegg, M.Lay, M.Marshall, BJMcGinity.
Apologies: A.Bosley, P.Read, B.Marshall, F.Marshall, G.Ogden, P.Dunford.
Pathfinder:
i) Programme status: Financial spend to date is just under £1million with outstanding bills which will bring the total up to the DTLR budget of £1.25million. Following to be actioned:
- Invoices from North Wilts, Health Authority and Community First to be chased up by BJMcGinity.
- Charges from WCC re two projects to be reviewed by P Dunford.
- Invoices for GIS and Mapping Partnerships await completion of projects.
- Clarification of bill for Research to be followed up by D Neudegg.
- Note re final invoice date to be issued by BJMcGinity.
ii) GIS project: Legal contract signed by Salisbury and West Wilts. BJMcGinity to take around other partners.- now with WCC.
iii) Content Management System (CMS): N.Tasker presented paper-Working party of two members (IT and Customer Service) from each local authority to be set up and include relationship to Intelligence network and GIS in programme.
NOTE: Legal document to be completed by all Partners in order to enable Working group to commence.
CMS ongoing costs to be developed as draft for E-Gov. business case format.
iv) Dissemination: Key Event at Devizes on 18th June and further external speaking events in Exeter and Reading.
v) PEG: PEG benchmarking format was discussed and consideration would be given to our own W&S benchmarking as a start.
Future Activities:
vi) Core Group: The future chair would be Bob Marshall from North Wilts DC. The PCTs were invited to participate through discussions with West Wilts PCT.
The first new meeting would be in July, after the Strategic Group meeting on 15th July.
vii) Vision and Strategy: The six partners reported on the status re cabinet approval. All partners were requested to finalise this prior to the Strategic meeting on 15th July. The two key areas of branding and principle/commitment signup were to be followed up at the strategic meeting. We are targeting full sign off in the September meeting.
viii) Partnership project: We still await response from DTLR - a further chase up letter was issued today.
ix) National Strategy and Projects: We are to create a formal W&S response on the draft national strategy. D.Neudegg to draft and obtain reaction from each authority prior to submission by 30th June. BJMcGinity to follow up status on the two National Project submissions with DTLR. Salisbury reported their involvement with Welland and Wandsworth on a phase one project on Planning.
x) Broadband Status: The letter to BT signifying requirement for a clearer understanding of what was on offer, how BT have worked with other authorities and the need for non-exclusivity on Broadband by W&S was to be followed up by N.Lewis.
xi) Invest to save bid: The meeting considered that it was more effective if all bids were part of the strategy developed and included all partners relating the detail to existing submissions. It was therefore proposed to submit one bid based on the integrated contact centre project submitted to DTLR. BJMcGinity to amend the Phase three project proposal and issue to N.Lewis and D.Neudegg for re-structuring into the ISB format, for submission by 30th June.
The Chair thanked all members for their support and help during the Pathfinder programme and looked forward to the progress being continued under the Core Partner Group in the future.
BJMcG 14-06-2002
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Wiltshire and Swindon e-Government Partnership Steering Group: Minutes of meeting 25th September 2002 in County Hall at 2-30pm
Attendees: Bob Marshall – North Wilts (Chair), Nikki Lewis - WCC, Les Snelgrove -WCC, Mike Lay -Swindon BC, Frank Marshall - Kennet DC, Tim Darsley - West Wilts DC, Dave Neudegg - Salisbury DC, Phil Appleby - Fire Service, Phillipa Read - Community First, Roger Waymouth - Kennet and N Wilts PCT, John Dale - NHS Direct, Laurie Brown - Town Councils assoc., Allan Bosley - Junction17, Nick Blankley - NHS - A, G &W, David Broome - WCC, Peter Beech-Allen - Business Link, Simon Day - North Wilts DC, Andrew Osborn - WCC, Nina Wilton - WCC, Bryan McGinity - Programme manager (Secretary).
Apologies: Gary Ogden - Police, Daphne Milner - Business Link, Caroline Lewis - Economic partnership, Mike Marshall - WCC, Peter Dunford - WCC, Nigel Manfield - Job centre plus.
Membership of the steering group and the supporting working groups is attached to the minutes
Pathfinder
GIS /CMS contracts – these were not completed and this highlights the need on the new partnership to develop the framework and legal agreements before commencing each project. ACTION Framework group.
Product opportunities - Mail out disabled product to invitees to June dissemination event. ACTION BJMcGinity
Financial – the overrun applicable to dissemination will be charged to this year’s fund - £11K. ACTION Mike Marshall
7th October event at ODPM - Format is a board and display of projects. Any partner wishing to attend please let Bryan McGinity know (2-00pm till 7-00pm in London). ACTION BJMcGinity
Ongoing dissemination – please let Bryan McGinity have details of any informal or formal dissemination of Pathfinder projects. Justification for the next payment is to be submitted to ODPM. ACTION Report on dissemination to ODPM by Bryan McGinity by 30th September!
Website plan - we need to update and improve the site to be an ongoing and live site. ACTION Allan Bosley with members of the Content management team.
Report on outcomes and learning - key project by project report to be produced and distributed to all partner organisations and relevant external bodies including June dissemination invitees. ACTION Bryan McGinity

Vision and Strategy - All councils reported that the ”Connecting Wiltshire and Swindon” documents had been submitted to the members for approval. The formal agreement to be sought at the 3rd October Strategic Board meeting. ACTION Bob Marshall / Bryan McGinity

National Strategy - The chairman had submitted a feedback to ODPM on 12th June. The final strategy was expected in the autumn.

PEG Benchmarking - This to be placed on hold until after the completion of the IEG2 statement. The E-Government champions with IT managers support to make proposals for the use or not within Wiltshire and Swindon. ACTION Each Councils' E-GOV Champion

Broadband programme - There will be a submission to seek financial support from the BT Board at the end of November. The four areas to be covered by 8th November include - *Business and organisations led by Caroline Lewis. *Learning and Skills led by Bryan McGinity. *Public Sector led by Les Snelgrove. *Community and Social inclusion led by John Feane and Alan Titcombe.

IEG2 - The partners held a meeting on 12th September and notes issued after that meeting by Bryan McGinity signify the areas of common statements and reporting. Each Council to issue copies of their draft version to the e-GOV champions (Bob Marshall / Tim Darsley / Mike Lay / Dave Neudegg / Frank Marshall / Peter Smith) at each council and BJMcGinity by 14th October.
Risk Assessment section – it was agreed that each council would prepare its own report and not commission an independent study.

Future partnership Programme - The framework group would meet to develop the twelve principles into a draft agreement after clarification of the projects to be implemented. ACTION Framework group to now develop the draft following the agreements on the progress of the projects at today’s meeting.

Business case presentations
1. Smart card - Dave Neudegg from Salisbury DC. There had been limited support from the partners to the working group. The report proposed a pilot using the Pathfinder developed technologies at a cost of £30K. This pilot would be completed by end of March 2003 and then further funds maybe sought to continue the implementation process. ACTION – The Smart Card Group to implement the pilot stage and report monthly to the Steering group on their progress.
2. Database - Simon Day from North Wilts DC. The proposal entailed implementing in full two related programmes i.e. GIS at a cost of £225,000 and the Intelligence Network at a cost of £255,000 making a total of £480,000. It was agreed that the group should complete a business case which would work to implement these two data base activities on the principle that part of the development would be the integration into a single database employing single input. Links with the NHS scheme were to be included. ACTION - The Database group was asked to complete their final case on or before the December meeting (11th December) and report monthly to the Steering group on their progress.
3. Back office - Andrew Osborn from Wilts CC. The proposal was to test the ability of the partners to integrate across the back office a number of procedures focusing on the application and consent processes (planning, building control and public entertainment licences). The steering group agreed to the implementation of the programme as outlined with a cost of £60K for the activity and a potential additional £50K for any technology enhancements. The group would produce a full report at the end of March 2003 in order to recommend the next phase. During the meeting it was considered that this further progress should be on procedures that assisted the development of front office improvement through contact centres etc. ACTION The Back Office group to commence their activity on the programme as outlined, but to first of all establish a review with the Contact Centre group and propose any potential re-alignment of the specific processes in order to enable a fully integrated approach. The Back Office group is to report monthly on their progress to the Steering group.
4. Contact Centres and Content management system -Frank Marshall from Kennet DC. The proposal highlighted the key opportunity to really make a difference in the service to the community and the efficiency of the partners. The issues included the breadth of partners to be included in the initial phases of the scheme, the low risk approach of each organisation developing its own contact centre approach to the full risk of a single contact centre for all organisations. The definition of contact centre was the non face-to-face i.e. Internet / telephone / faxes/letters. It was assumed that each council would continue to formulate its own actions on face-to-face centres. The self-help aspect of Internet would be encouraged so that contacts could be dealt with more cost efficiently and the resource used to support the communication with citizens less able to help themselves. The members would need to be informed on the implications of the route for contact centres. The outline costs were estimated to be £1 million. It was agreed that a business case would need to be developed and that the Steering group would fund the appropriate cost so long as it was submitted to the Steering group in advance of any agreement. ACTION The Contact centre group to develop a formal business case. Frank Marshall and Bryan McGinity are to draft this proposal in week commencing 30th September 2002. The two groups of Back office and Contact centres to meet, led by Contact centres group, in order to ensure a consistent approach and an integrated business case, using an external organisation to assist if required. The formal proposal is sought to be completed for the next meeting on 23rd October 2002. The Contact centre group will report each month to the Steering group on their progress.

Report to ODPM for the £2 million programme – ODPM require this to be submitted by 30th September. Bryan McGinity to inform ODPM that this will not be met and the report should be completed as soon as possible. The report is to be developed in dialogue with the working groups and agreed with the chairman prior to issue to ODPM in October. ACTION Bryan McGinity to produce report, circulate to Steering group, agree with Chair and submit to ODPM.

Date of next meetings
23rd October 2002 at 2-30 pm in County Hall
20th November 2002 at 2-30pm in County Hall
11th December 2002 at 2-30pm in County Hall
Bryan McGinity 27th September 2002
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Wiltshire and Swindon E-Government Partnership Steering Group: Minutes of meeting 23rd October County hall
Attendees: Bob Marshall – North Wilts (Chair), Nikki Lewis – WCC, Les Snelgrove - WCC, Barry Thomas – Swindon B.C., Frank Marshall – Kennet DC, Tim Darsley – West Wilts DC, Dave Neudegg – Salisbury DC, Phillipa Read – Community First, John Dale - NHS Direct, Richard Allen – NHS, Peter Beech-Allen - Business Link, Nicky Tasker - Kennet DC, Mike Marshall – WCC, Jane Leaman - Swindon PCT, Bryan McGinity – e-Gov. Partnership manager.
Apologies: Gary Ogden – Wilts Police, Phil Appleby – Wilts Fire, Nigel Manfield – Job Centre Plus, Allan Bosley - Boson media, Laurie Brown – Chippenham Town Council, Roger Waymouth – PCT.
i) Pathfinder
Dissemination programme – *Issue report with financials to ODPM – Bryan McGinity. *Review options to involve us in various e-Gov. conferences -BJMcG /All. *Develop staff education process on Pathfinder and total e-Gov. programme – draft BJMcG. *Develop ideas with town /parish councils etc - Pippa Read to send items to BJMcG. *Before and after survey –BJMcG to circulate to all members. *Full project summary to be issued to all councils – BJMcG to acquire electronic version of addresses in order to issue. Also BJMcG will issue it to IDeA for circulation to their e-Gov. champions address list.
Financial – *Overspend was allocated to ongoing costs for 2002/2003 and final claim was £1.25 million
Web site plan – *Allan Bosley to issue draft proposals by 31st October.
ii) Vision and strategy
All authorities have signed off “Connecting Wiltshire and Swindon document” as attached. The WiSBEX paper to be amended to include points on how we take the working groups forward and how we cover the decisions which are organisational critical – Bob Marshall
iii) PEG
We will set up meeting to review ongoing e-Gov. issues by attaching relevant meeting to the next IT managers’ forum. BJMcG to discuss and organise with Les Snelgrove after 31st October.
iv) Broadband
Next meeting of working group on 13th November to develop proposal to be included in the BT Board paper due by 30th November.
v) IEG2
Most organisations have completed drafts and obtained cabinet approval. ODPM submissions to be copied to BJMcG who will circulate them to all the partners. Action Andrew Osborn / Bob Marshall / Dave Neudegg / Frank Marshall / Tim Darsley / Barry Thomas.
vi) Legal framework
Next meeting 8th November. Minutes of the last meeting detailing the key points are attached to these minutes.
The November meeting will clarify VAT issue
Charge out rates will be consistent at fully accounted cost.
vii) Smart Cards
Meeting next week with potential supplier to plan £30K as scoping cost and £200K follow up costs. Dave Neudegg will continue to lead the group.
viii) Data base group
We will take two actions
a) To work with ODPM in order to establish the opportunity for the intelligence network to be a core part of the national project on knowledge management.
b) The team to ensure that there is a strong link on the GIS stream and Intelligence network steam so that they are developed to form a single integrated database, including the involvement of Police, Fire and Health.
ix) Content management system
Nicky Tasker to call group meeting in mid November. Concern was expressed on County’s role. Les Snelgrove was to follow up within the County. There was a need to further consider involvement of PCTs and Police.
x) Back office / contact centres
Frank Marshall has organised meetings on November 1 st with three potential suppliers to review scoping brief and receive quotes. It was requested that the brief be extended to include a view on PFI, the long-term view on contact centres and the support of a technical facilitation manager across all the programmes. It was agreed we would issue a response on PFI on December.
xi) National projects
Knowledge management – Sharon Collins / Niki Lewis / BJMcG to continue work with ODPM
E-Democracy – BJMcG to continue in the National project working group till the business case stage.
John Feane to review consistency of response on e-democracy consultation paper in week commencing 28th November
Contact centres – BJMcG to continue his involvement in the national project working group in order to assess ODPM support for this programme.
xii) South West Group
Les Snelgrove to work with South West Group on Broadband programme.
xiii) E-Procurement
The four districts, Borough and County to issue to Peter Beech-Allen their status and plans on e-procurement.
xiv) ODPM funding
BJMcG to draft proposal and issue to Steering group and WiSBEX for approval.
xv) Date of next meetings
November 20th 2-30pm Committee room three, County hall
December 11th 2-30pm committee room three, County Hall
January 22nd 2-30pm Cedar room, County Hall
February 19th 2-30pm Willow room, County hall
BJMcG 23rd October 2002
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Wiltshire and Swindon E-government partnership Steering group meeting - 22nd January 2003 at County Hall
Attendees:
Bob Marshall – North Wiltshire
Dave Neudegg - Salisbury
Les Snelgrove – WCC
Mike Lay- Swindon BC
Tim Darsley –West Wilts
Peter Beech-Allen – Business Link
Andy Young – Fire
Nick Smith –Fire
Sharon Collins- WCC
Bryan McGinity – Programme Manager
Nick Blankley – NHS
Allan Bosley –Boson Media
Frank Marshall – Kennet
Mike Marshall -WCC
Peter Dunford – WCC
Caroline Lewis –Economic Partnership
Tom James – Salisbury
Apologies:
Laurie Brown - Town Councils Assoc.
Niki Lewis –WCC
Nicky Tasker – Kennet

Broadband: Commitments in hand with RDA and BT, Summary report for match funding in process and draft legal framework in development. Next meeting is 27th January - Caroline Lewis

National Projects:
i) Contact centres – the paper on access points using the Post Office as a pilot was being reviewed by ODPM final meeting expected to be 17th February - Bryan McGinity
ii) Knowledge management - The ODPM round table was successful with Wilts leading the meeting –now await response from ODPM on the development of the business case by W&S – Sharon Collins
iii) Planning – National Project approved and Salisbury are leading one of the streams on consultation. Presentation on ISB Portal to be established – Dave Neudegg
iv) Workflow and document management - North Wilts are following up status - Bob Marshall

IT Co-ordinator: Plan is for a flexible contract IT person to assist the individual projects. The IT group to develop the recruitment using the WCC procedures – Nicky Tasker. Need to clarify funding stream. NT /LS /BJM

National Strategy: Each organisation to e-mail its actions on the National Strategy to the partners – ALL
There was a need to develop a gap analysis between individual and partnership plans compared to own and externally funded actions. This would produce a gap analysis of the plan linking Vision and Projects. Bryan McGinity and Nicky Tasker to set up working group including Bob Marshall, Jackie White, Tom James, Mike Lay and Nick Blankley - Bryan McGinity / Nicky Tasker.

Regional Project – Smart cards: Dave Neudegg to keep group informed on progress – Dave Neudegg

Legal framework: Final meeting of legal group being established. Need to consider sustainability issues, this could include re-visit to original Pathfinder partnership agreement to cover sustainability and new projects locally funded. The project agreement to be issued to project managers and Bryan McGinity to assist in sign off by organisation. – Bryan McGinity

Finance: The first £750K has been received from ODPM - Members are reminded of the following agreement on costs:
* All time is to be recorded. * Time on Steering group meetings etc to be indicated as time given to the partnership. * Time spent on developing projects or use of external resource to cover this activity to be charged to the project. Time sheet as used in Pathfinder one will be issued separately by Bryan McGinity to project managers. * Time spent on the projects to be at fully accounted costs as per the publication by Mike Marshall of WCC – copy to be re-issued by Bryan McGinity to project managers. * The project managers will approve all invoices and submit them via Bryan McGinity for payment by WCC. * VAT – meeting to be established by Keith Phelps. Bryan McGinity to check status with other partnerships.

Projects: * Smart card - Feasibility and business case in prep by Research dept of WCC – to be completed and issued to Steering group by 31st March. Mike Lay to issue details of Swindon status to the team – Dave Neudegg/Mike Lay.
* Content Management system - The full PID with timetable issued and approved. Issue re legal sign off to be followed up by Bryan McGinity and Nicky Tasker. The group recorded their thanks to Swindon for their help and support. Mike Lay

Back Office: * The criteria and priorities in formulation by Deloittes ready for completion by 29th February together with business case.
* Concern was expressed on link to Front office and customer impact, which would be followed up by the group prior to the formal final report. * Clarification needed on interviews. * Mike Lay to confirm process change officer at Swindon to Deloittes. * Nick Blankley to identify mental health contact. * Bryan McGinity to follow up NHS Direct. * Deloittes to contact North Wilts and West Wilts re any further meetings that they require.
Project Manager – Frank Marshall, Kennet DC

Database: * Business case being developed for 31st March 2003. GIS working as sub group to link into KM site by March 2004.
* Audit being conducted of data, capacity etc. Project is sought to be mixture of quick wins and full completion.
Project manager – Sharon Collins WCC

E-Procurement: A full proposal is in process of development for the next meeting. Interest being shown by DTI, UKOnline, and ODPM. – Peter Beech-Allen at Business link.

Communication Plan: Overall strategy and plan to be developed including focus on internal personnel, emphasising tangible benefits, having a clear objective and linking into using project managers and their organisations. Maximum 5 days of project work to include proposals on use of web site and links. Allan Bosley. * Progress would be reviewed at the next meeting together with the proposals for dissemination – Allan Bosley /Bryan McGinity

Next meetings all at 2:30pm on a Wednesday at County hall
5th March to focus on Back office and other key issues.
9th April to assess performance up to 31st March on all projects and programmes.
14th May
18th June
23rd July
24th September
22nd October
26th November.
Bryan McGinity 27th January 2003
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